Position: Staffing Coordinator/Project Assistant
Location: Hybrid (Waukegan, IL 60064)
Contract: 06 months contract on W2 with possible extension
Purpose
The process includes scheduling interviews, candidate travel, applicant tracking system data entry and other required candidate workflow process tasks.
Top 3-5 skills, experience
· Demonstrated professional manner when speaking with the business
· Able to work independently and efficiently on concurrent project
· Demonstrated ability to manage time/act with a sense of urgency (juggling daily tasks and last-minute priorities)
· Curious/not intimidated by technology. Experience working with Applicant Tracking Systems (preferably SmartRecruiters).
Responsibilities
· Contact candidate(s) within 48 hours of receiving schedule request and process all schedule requests within 3 days of receipt.
· Arrange candidate domestic and international travel, accommodations, etc. Process expense reimbursements through Debit Card process prior to interview.
· Send interview evaluation forms to interview team 48 hours prior to interview. Ensure schedule accuracy and send interview schedules to interview team and candidate 5 days prior to interviews.
· Continuous updates to the recruiters regarding interview schedule status. Engage recruiter when obstacles occur in scheduling process.
· Ensure interview schedules and receipts are accurately captured to ensure compliance to federal mandates (e.g. Sunshine Act and OFCCP requirements).
· Regular interactions with hiring managers and administrative assistants for all levels of the organization, including VP and C-Suite admin staff.
· Process pre-employment screens through completion, inclusive of background and drug screens.
· Provide high touch customer service to candidates, hiring managers and administrative staff, ensuring a positive candidate/hiring manager experience.
· Shares current scheduling volume each week and assists colleagues when appropriate to ensure work is evenly distributed among the coordinator group.
· For high level candidates (grade 24+), personally escorts candidates through their interview day to maximize the opportunity to provide a world-class candidate experience.
· Leads hiring events (onsite or offsite) for complex hiring initiatives with high visibility to the business. Responsible for scheduling, coordinating travel, onsite check-in, event planning, meals, escorting candidates, time management, reimbursement of expenses, and arranging debrief session.
Qualifications
· Bachelor’s degree preferred. Degree in Human Resources is preferred.
· Minimum of 2 years of previous experience in staffing coordination or in a HR environment.
· Excellent communication and organizational skills are required to interact extensively with personnel at all levels within the company.
· Demonstrated strong communication skills, written and oral. Excellent customer service skills, including phone etiquette, attention to detail & follow-up, communications skills
· Effectively handles multiple tasks and ability to prioritize workload.
· Proficiency in databases and ability to use MS Office products.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Shivani
Email: shivani.trika@ustechsolutionsinc.com
Internal Reference Id: 24-15882
...SELF is looking for an experienced solar loan underwriter who is motivated individual to... ..., construction, green energy, mortgage/housing, and consumer (unsecured and secured... ...preferred. High proficiency in Microsoft Office Suite. Strong written and verbal communication...
FII USA, Inc ., a Foxconn Technology Group Company, is seeking a Test Engineer to Troubleshoot and maintain test systems and equipment. . Once a part of the team, you will be responsible for a wide variety of tasks within the Dept in an office/productionenvironment...
...8:00 AM and 1:30 PM - 4:00 PM (4 hours per day) JOB SUMMARY In this role, you will be responsible for ensuring safe non-medical transportation for our clients. You will be expected to provide quality support services to clients served by Buckeye Residential Solutions...
...dental, vision, supplemental).We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
...Excavator Operator Hughes Brothers Construction is now Hiring! HBC is a heavy civil contractor specializing in large site infrastructure, underground utilities, and roadway construction throughout central Florida. HBC offers competitive pay with an excellent benefits...